Privacy, stated plainly.

This notice covers the public Atlas website and our business-development communications. Separate engagement documents describe any client-specific processing, roles and contractual boundaries; they do not limit rights provided by applicable data-protection law.

1. Who we are

Atlas Studios is the name under which this website is operated. The operator decides how and why the personal information described in this notice is used and is the controller of it. In this notice, “Atlas”, “we” and “us” refer to that operator.

You can contact us about privacy at hello@atlasstudios.ai.

2. Information we collect

We collect only what we need for the website and the conversation you choose to start with us.

• Enquiry details: your name, email address, company, role, your message and what brought you to us, whether you send them through a contact form on the site or by email.
• Meeting details: the contact and appointment information you enter when you book a meeting with us through our scheduling provider, Cal.com.
• Business relationship details: your role, professional contact details, the source of an introduction, meeting notes and correspondence about a possible or current engagement.
• Technical information: IP address, browser and device information, requested pages, timestamps, referring page and security or diagnostic logs produced when the site is delivered.
• Information from business sources: professional information made public by you or your organisation, or supplied through a referral, event, professional network or business directory.

The contact form is not a secure channel for client data. Please do not send passwords, credentials, special-category data, confidential client material or detailed source documents through it. Show us the workflow on screen instead.

3. Why we use it

The contract bases above apply only when the relevant contract would be with you as an individual. When you act for a business or another organisation, we normally rely on legitimate interests to use your professional contact details and correspondence.

Before making proactive business contact, we consider whether the message is relevant, proportionate and within the recipient’s reasonable expectations. We follow the consent rules that apply to the type of contact and recipient. In the UK, those rules differ between corporate subscribers and individuals, including sole traders and some partnerships; we obtain consent where it is required. Every direct-marketing message includes a simple way to opt out.

You do not have to give us personal information by law. The live form marks the fields needed to submit an enquiry; without them, we cannot handle it.

We do not sell personal information.

4. Where information comes from

Most information comes directly from you. We may also receive professional contact information from a colleague or mutual contact, or find it in a source you or your organisation has made public, such as an organisation’s website, professional network or business directory. Where the law requires us to provide privacy information about data obtained elsewhere, we do so no later than one month after obtaining it, at our first communication with you, or before we first disclose it to another recipient, whichever occurs first.

5. Who we share it with

We share information only where needed for the purposes above:

• Atlas personnel and contractors who need it to handle the website or the relevant business conversation;
• providers that host, deliver, secure and maintain the website;
• providers that transmit website enquiries and help prevent spam or abuse;
• our scheduling provider, Cal.com, when you choose to book a meeting;
• our email, calendar, customer-relationship and document-collaboration providers;
• professional advisers, insurers and auditors under appropriate confidentiality; and
• courts, regulators, law enforcement or other parties where disclosure is required by law or needed to protect legal rights.

6. International transfers

Some providers may process information outside the country where you live, including outside the UK or European Economic Area. The safeguard used depends on the provider and destination and may include an adequacy decision, approved contractual clauses or another lawful mechanism. Email hello@atlasstudios.ai to ask which safeguards apply to your information, where available.

7. How long we keep it

We keep personal information only for as long as it serves the purpose for which it was collected, including any legal, accounting or reporting requirement.

• We normally keep enquiry and prospect records for up to 24 months after our last substantive contact. We may keep them longer where needed for an ongoing conversation, a legal or accounting obligation, a dispute or a minimal suppression record.
• If we work together, relevant relationship, contract and transaction records are kept for the engagement and the period required afterwards for legal, tax, accounting, insurance and dispute purposes.
• Technical and security logs are kept for the shorter periods configured with our production providers, unless an incident or legal obligation requires a longer period.
• If you opt out of communications, we may retain the minimum information needed to honour that choice.

We consider the nature and sensitivity of the information, the risk of harm, why we need it and applicable legal requirements when setting a retention period.

8. Cookies and similar technology

The site and the services it relies on may use cookies or similar technology to deliver pages, protect the service and transmit an enquiry. When you choose to book a meeting, you go to our scheduling provider, Cal.com. Its provider may receive technical information such as your IP address, browser and device information, and may store or access information on your device under its own privacy information.

Where a cookie or similar technology is not strictly necessary, we ask for consent before it is used where the law requires. You can also control cookies through your browser settings, although blocking them may prevent parts of the site from working.

9. Your rights

Depending on the law that applies, you may have the right to:

• ask for access to your personal information;
• ask us to correct inaccurate or incomplete information;
• ask us to delete information or restrict how it is used;
• receive certain information in a portable format;
• withdraw consent at any time, where consent is the basis we use; and
• object to processing based on legitimate interests.

You can object at any time to personal information being used for direct marketing. We will stop unless we must retain a minimal suppression record to respect your choice.

These rights are not absolute and sometimes an exemption applies. To exercise a right, email hello@atlasstudios.ai. We may need to verify your identity before acting on the request.

You can also complain to the data-protection authority where you live, work or believe an infringement occurred. People in the UK can contact the Information Commissioner’s Office. People in the European Economic Area can find their national authority through the European Data Protection Board.

We would appreciate the chance to address the issue first, but you do not have to contact us before approaching a regulator.

10. Automated decisions

We do not use information collected through this website to make solely automated decisions about you that have legal or similarly significant effects.

11. Security

We use proportionate organisational and technical measures intended to protect personal information. No internet service or email route can be guaranteed completely secure. Use the public contact form only for an initial, non-sensitive brief.

12. Children

This is a business website and is not directed at children. We do not knowingly collect personal information from children through it.

13. Changes to this notice

We will update this page when our website, providers or use of personal information changes. The date at the top shows when this version took effect. If a change materially affects how we use information already collected, we will provide an additional notice where the law requires it.

14. Contact

Questions, requests or concerns about this notice can be sent to hello@atlasstudios.ai.